Assemble the board pack from governed evidence
A controlled first draft assembles performance, strategy, risks, decisions, and appendix evidence while preserving owner approval.
The problem
Board preparation becomes a last-minute hunt across department decks, finance files, and inconsistent narratives.
What you get
A working system with the steps, tools, checkpoints, and expected return made explicit.
- Setup
- 180 minutes
- Back each week
- 5 hours
- Difficulty
- agentic
Expected return
The working case
A planning estimate, not a guaranteed result. Measure the first four weeks against your own baseline.
240
hours returned per year
At 5 hours/week across 48 working weeks.
1
week to earn back setup
Compare the setup estimate with the weekly time returned.
Operating contract
Input
The source material, constraints, and examples a human would need to do this work well.
Checkpoint
A person reviews judgment calls, sensitive content, unfamiliar tools, and irreversible actions.
Success signal
Track time returned, corrections required, and exceptions. Keep it only if the measured result compounds.
Before you start
- ·Approved board template
- ·Restricted source workspace
- ·Named section approvers
The steps
- 01
Lock the board template, reporting period, approved data sources, and section owners.
- 02
Collect signed-off finance, KPI, strategy, risk, and prior-action inputs into a restricted workspace.
- 03
Draft narrative transitions and flag contradictions or missing approvals.
Copy this prompt
Assemble a board-pack draft using only approved inputs. Preserve source links, identify contradictory figures, flag missing owner approvals, and mark forward-looking statements. Do not alter financial values or create claims. Inputs: [bundle]
- 04
CEO, finance, legal, and section owners review before circulation.
What it runs on
- Google Slides
Controlled presentation draft.
- Google Drive
Restricted approved-source bundle.
Where this goes wrong
- Board materials are highly confidential; use approved enterprise controls only.
- AI never signs off financial, legal, or forward-looking statements.
Definition of done
Run it for four weeks. Then make it earn its place.
- □ Baseline the manual time before launch.
- □ Keep a human approval step for consequential output.
- □ Record corrections and exceptions, not just successes.
- □ Expand, revise, or retire it after the first review.
Build the system around it
Related workflows
If this one stops working, tell us. Three reports in a month and it leaves the library until a person has looked at it again.